Hello all,
Please see below The Nature Conservancy’s latest Request for Proposals – Mt Olivet Cemetary BMP Maintenance – Phase 1. The submittal date is April 26. 2024, If you have any questions or concerns, please contact me at kevin.newman@tnc.org or 240-990-7839 or Aileen Craig at aileen.craig@tnc.org or 585-489-7556.
The Nature Conservancy Request for Proposals – Mt Olivet Cemetery BMP Maintenance -Phase 1
(3-year Contract)
1.1. Statement of Purpose
The Nature Conservancy is sending you this Request for Proposal (RfP) for proposals from
General Contractors (GC) that can maintain five (5) bioretention facilities located at Mount Olivet
Cemetery (1300 Bladensburg Rd NE, Washington, DC 20002) according to District Department of
Energy and Environment (DOEE) January 2020 Stormwater Management Guidebook and the
Operations and Maintenance (O&M) Manual. Reference documents can be found at the
following locations:
- Engineered stormwater management design plans can be found here.
- Construction As-Builts can be found here.
- Operations and Maintenance Manual can be foundhere.
- DOEE January 2020 Stormwater Management Guidebook can be found here.
The maintenance contract will commence on May 13, 2024 for the duration of three (3) years, with
potential for renewals based on performance. Please submit proposals by April 26, 2024.
1.2. Background
The Nature Conservancy (client) is requesting proposals for a GC to maintain five (5) bioretention
stormwater best management practices (BMPs) that meet the green infrastructure maintenance
requirements of the DOEE Stormwater Management Guidebook and 2013 Stormwater Rule. The
selected GC will work in coordination with the client, and the property owner, the Catholic
Cemeteries of the Archdiocese of Washington. The contractor will be given access to the site and will
report to the client’s representatives on a regularly scheduled basis.
1.3. Procurement Process
Procurement activities will be conducted in a nondiscriminatory manner with fair treatment
given to all Vendors. The Nature Conservancy reserves the right to reject any and all offers for
any reason whatsoever, to waive technicalities, and to pursue purchasing in a manner that is in
the best interest of the organization.
1.4. Customer’s Obligations
The Nature Conservancy incurs no obligation or liability whatsoever by reason of issuance of this
RFP or action by anyone relative thereto.
1.5. Vendor’s Obligations
Vendor must analyze and respond to all sections of this RFP providing sufficient information to
allow client to evaluate the Proposal. Vendor, by submitting its Proposal, agrees that any costs
incurred by the Vendor in responding to this RFP, are to be borne by Vendor and may not be
billed to District Stormwater.
Client requests a fixed rate for the proposal. Compensation will be on a fixed rate per calendar
month for performing the O&M services. If the successful bidder identifies additional costs after
the contract has been awarded but before it is signed, client may in its sole discretion choose to
terminate negotiations and award the contract to a different bidder. Proposed cost can be
subject of negotiation.
Vendor shall not use the names, logos, images or any data or results arising from the anticipated
contract for advertising without Customer’s prior written consent.
1.6. Vendor Submission Requirements
1.6.1. Contractor Qualifications
To be considered for the Project, GC must have experience maintaining stormwater
retention BMPs in the DC, Maryland, and Virginia area. In addition, knowledge of stormwater
retention design, policy, permitting, and contacts with key agencies such as DOEE and DCRA will
be considered favorably. Prior experience in DC is helpful but not required.
Deliverables scope of work for the project includes:
The selected GC will provide either in-house or through work with subcontractors the following
deliverables to maintain stormwater retention BMPs:
– Operating and maintaining the project at all times (i) in good working order, (ii) in
accordance with the O&M manual and DOEE Stormwater Management Guidebook, (iii)
in a manner acceptable to the client and the property owner.
– Taking actions to correct any deficiencies or failures to conform to the “Technical
Requirements” that are identified by the client during a scheduled or unscheduled
inspection.
– “Technical Requirements” shall mean requirements and guidelines set forth in the O&M
Guidebook and the bimonthly, quarterly, annual and rain event inspections as stipulated
in the “Operations and Maintenance Manual”; and any regulations or recommendations
promulgated by the DOEE.
– Maintaining a record of O&M services performed at, and any inspections of the project in
reasonable detail (the “O&M Log”)
1.6.2. Payments
Proposal will be a fixed rate per calendar month and be comprised of and be held to the following
submission requirements:
1.6.3. Technical Requirements
The proposal must adhere to the following format and address the requirements defined in each
section:
Cost Proposal:
Provide a fixed price rate per calendar month proposal to provide the work described
herein. Include breakdown of the cost proposal. If the successful bidder identifies
additional costs after the contract has been awarded but before it is signed, The Nature Conservancy
may in its sole discretion choose to terminate negotiations and award the contract to a different bidder.
Submittal Deadline: April 26, 2024
The bidding process will be conducted in a nondiscriminatory manner with fair treatment
given to all prospective bidders. The contractor shall be responsible for any and all costs
incurred by the contractor in responding to this request. The contractor’s proposal must
contain sufficient information to allow the Project Team to evaluate the contractor’s
ability to perform the stormwater retention design and constructions tasks set forth in
the project scope, including:
(a) concise proposal narrative describing how the contractor will accomplish
all tasks and complete the project deliverables;
(b) a detailed budget itemizing the costs for services and related expenses per
task;
(c) the proposed service team for the Project;
(d) a description of contractor qualifications, including examples of relevant
project experience; and
(e) A completed conflict of interest form that will be provided to the selected
GC.
The proposal must be submitted in PDF format to (kevin.newman@tnc.org).
BID Selection Process
Bids will be reviewed and evaluated based upon each bidder’s qualifications, experience,
references, demonstrated understanding of the project, ability to complete the project within
the specified timeframe. All bidders will be notified of their selection or rejection by email (or
other form of writing). Client reserves the right to reject any bid for any reason and is not
obligated to select the lowest bidder or any bidder at all, nor will client be obligated to explain
the basis for its selection. All material submitted in response to this RFP will become the property
of client and may be returned only at the option of client and at Consultant’s expense.
Client shall have no obligations or liabilities whatsoever by reason of issuance of this RFP or
actions by anyone relating thereto.
All Rights Reserved
The client reserves the right to cancel this offering at any time for any reason. Client reserves the
right to the terms of this offering via written/electronic notice to all submitters of record as of
the submittal deadline. Client also reserves the right to ask any proposer for clarification and/or
additional information deemed necessary in making its selection(s).
Hold Harmless
By submitting in accordance with this RFP solicitation, submitters agree to hold client, its
employees and assigns, harmless from any damages real or projected as a result of this
solicitation. Client is not responsible for any costs incurred by the proposer or any of its team
member companies in the preparation of proposals. All costs including, but not limited to, staff
time, labor, materials and/or delivery fees are solely the responsibility of the proposer.
Confidentiality
Any data, documentation or other business information furnished by or disclosed to the
contractor shall be deemed the property of client and must be returned to the Nature Conservancy after delivery of the proposed contract to the successful bidder, the successful bidder must submit the
following documents to client: (a) the executed contract (with attachments); (b) certificates of insurance (naming client and landowner as an additional insured, if requested); and (c) such other
documents as may be required under the contract.
Additional Information:
Subcontracting:
Any subcontractors must be identified along with the defined work they will
perform. The client will not refuse a proposal based on the use of subcontractors but does
retain the right to refuse the subcontractors selected. Consultant shall remain solely
responsible for all subcontracted work. Permitted subcontractors will be required to comply
with the same U.S. Government and Washington, DC Laws and Regulations set forth in the
Contract for Services between client and the selected contractor.
Thank you for participating in this Request for Proposals process related to maintaining
stormwater retention through green infrastructure at Mount Olivet Cemetery. We look forward
to receiving and reviewing your proposal(s).
Questions may be submitted to Kevin Newman (kevin.newman@tnc.org) phone number 240-990-7839 and Aileen Craig (aileen.craig@tnc.org) phone number 585-489-7556.
