Compliance and Reporting Administrator | Chesapeake Conservancy

REPORTS TO:

Director of Federal Business Development

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND JUSTICE:

Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members and fostering a diverse and inclusive culture.

The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.

PRIMARY RESPONSIBILITY:

The Conservancy’s funding comes from a mix of federal, state and foundation grants, fee for service agreements and private donor contributions. The compliance and reporting administrator tracks and executes programmatic and financial reporting requirements and compliance actions and ensures completion of deliverables for all funding sources. The administrator assists the director of federal business development in keeping accurate account of what is needed, when, and involving required staff needed for all programmatic and financial reporting requirements, compliance actions and completion of deliverables for all funding sources. The compliance and reporting administrator serves as the key user of all software and web services for all funding sources related to tracking and submitting required programmatic, financial and compliance reports.

ESSENTIAL FUNCTIONS:

Coordination

• Manages documentation and reporting systems to ensure compliance with funder deadlines, programmatic/financial requirements including invoicing and other requirements.
• Assists the director of federal business development with tracking matching funds.
• Provides regular and proactive communication and coordination among Conservancy staff to ensure proactive plans are created to meet agreement requirements and deliverables.

Reporting and Research

• Maintains the Conservancy’s calendar of agreement deadlines, including programmatic, financial and compliance requirements. Creates achievable schedules to ensure on-time submissions of programmatic and financial reports, invoices and compliance requirements.
• Supports the director of federal business development and other Conservancy staff in establishing, cultivating and growing relationships with current and prospective funders.

Writing

• Works collaboratively with Conservancy staff to generate timely, accurate and compelling materials for programmatic and financial report and compliance submissions aligned with funder requirements.
• Submits programmatic, financial and compliance documentation prepared by the director of federal business development following protocols and submission processes established by funders.

Other Duties as Assigned

REQUIRED SKILLS/ABILITIES:

• At least 3 years of experience leading programmatic, financial and compliance reporting for funding agreements from various sources.
• Expertise with federal and state grant and/or contract management
• Excellent attention to detail
• Ability to work independently
• Excellent organizational skills
• Strong computer skills, particularly working knowledge of Word, Excel and PowerPoint.
• Commitment to diversity, equity, inclusion and justice

PREFERRED SKILLS/ABILITIES:

• At least 3 years of experience with the “full-cycle” grant process
• Experience with DonorPerfect CRM
• Broad-based knowledge of the core areas of fundraising utilized by the Conservancy: Annual Fund, major donors, grants (government and private), endowment and capital campaign

COMPENSATION AND BENEFITS

The salary range for this position is $60,000-$70,000 depending on relevant experience. The Conservancy offers a competitive employee benefits package that includes health, dental, and vision insurance, life insurance, disability insurance, paid vacation and sick leave, and participation in a retirement savings plan with an employer match. Opportunities for advancement and professional development are available.

Chesapeake Conservancy is a nonprofit organization based in Annapolis, Maryland. We are a team of conservation entrepreneurs. We believe that the Chesapeake is a national treasure that should be accessible for everyone and a place where wildlife can thrive. We use technology to enhance the pace and quality of conservation, and we help build parks, trails and public access sites.

With global calls to protect 30% of land by 2030 as a climate solution, Chesapeake Conservancy uses artificial intelligence and groundbreaking data to accelerate progress in conserving landscapes vital to the Bay’s health and its cultural heritage while equitably connecting people to the Chesapeake.

Chesapeake Conservancy serves as a catalyst for change, advancing strong public and private partnerships, developing and using new technology and driving innovation throughout our work. We empower the conservation community with access to the latest data and technology.