JOB SUMMARY
Responsible for identifying grant opportunities, preparing grant applications, securing grants of all types, and
assisting in the management of approved grants for infrastructure projects. Grant Administrator works with the
Department of Public Works, the Department of Planning & Zoning, the Recreation & Parks Department, and the
Office of Emergency Management.
ESSENTIAL JOB FUNCTIONS
 Administers the grants process throughout all stages including grant acquisition, administration, and closeout. This includes activities such as assessing grant opportunities and grant writing; tracking grant
programmatic and financial activities, issuing reimbursement requests, and assuring that submitted
documentation meets all City of Annapolis and legal requirements; and maintaining records for auditing
purposes.
 Provides technical data and interpretation of grants and funding requests to program managers and other
supervisory personnel.
 Maintains the database and physical grant files ensuring the accuracy and integrity of data as well as
grantor relationship history.
 Coordinates with project managers and procurement to ensure contracting methods and contract provisions
comply with grantor requirements.
 Oversees standard terms and conditions for grant award letters and agreements.
 Trains staff on grants management process to include recordkeeping systems; ensures that protocols are
executed properly; creates and edits software templates, code and reports.
 Assists with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
 Collects, records, and evaluates data and prepares statistical and narrative reports and other documents in
support of State and Federally-funded projects and other programs.
 Works with assigned staff to coordinate and maintain grant cycle calendar and site visit schedules; assists
with the preparation of grant related materials for meetings to include City Council Committees.
 Assists with departmental budget as it relates to grants and generates requested information, data and
reports from information maintained in the grants management database or other sources of information.
 Other duties as assigned