Development & Annual Fund Coordinator

Annapolis, MD

Description

The Development and Annual Fund Coordinator is a highly flexible individual who works in close partnership with the Director of Development to ensure that all aspects of the Development office run in concert with one another.

The Coordinator has primary responsibility for development operations including management of the fundraising database; oversight of direct mailings, electronic cultivation and solicitation vehicles; gift processing; and donor stewardship.  The Coordinator administers the annual giving program under the direction of the Director of Development with an emphasis on increasing total annual giving overall.

The Coordinator works to optimize communications/news opportunities for fundraising success, and provides valuable support for ongoing departmental programs.

ESSENTIAL FUNCTIONS:

1. Develops and executes the fundraising plan for the Annual Fund. (40% of time)

  • In collaboration with the Director of Development, the Coordinator will design and execute a fundraising plan for individual annual giving, with a focus on donors whose giving is less than $999 annually and those who give monthly.
  • Develop, write, package and/or work with external support to deliver annual fund revenues from acquisition, renewal/retention, and appeal programs.
  • Supports strong cultivation of donors to increase affinity in consultation with the Director of Development.
  • Working with the Communications Team to ensure organizational messages are consistent, the Coordinator will define a strategy and plan for using non-traditional media to acquire new donors, including social media.

2. Provides general oversight and maintenance of the donor database. (30% of time)

  • Ensures that donor and prospect records are maintained and accurate in system.
  • Manages gift processing and works with the Development team to ensure that all gifts are acknowledged within 48 hours of receipt.
  • Provides the Director of Development and President and CEO weekly gift reports, monthly donation reports and reconciliation, and donor information.
  • Coordinates with financial staff on financial reconciliation to ensure grants are appropriately tracked.

3. Coordinates cultivation and develops stewardship activities for individuals whose current giving is $999 or lower.  (30% of time)

  • Updates acknowledgement letters as needed and assists the Director of Development with generating specialized letters as needed.
  • Helps design and executes stewardship plan for Development
  • Advises Director of Development, President and CEO, and appropriate Board members of the receipt of high-level donations.
  • Supports donor stewardship and quality engagement by sharing impact reports, annual reports, and programmatic information throughout the year.
  • Assists with special cultivation and stewardship events and activities.

Salary is $40,000 annually.

Requirements

  • Experience with fund raising
  • Proficiency with customer relationship management systems
  • Must be able to work in a fast-paced environment with shifting priorities.
  • Strong written and personal communication skills
  • Ability to work well under deadline and juggle multiple projects simultaneously
  • Must be well poised and possess a professional presence to interact Board members, volunteers, and high-level donors

WE ARE COMMITTED TO BEING A DIVERSE & WELCOMING WORKPLACE:

The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.

Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.