Position Summary

The Finance & Administration Director is a key leadership position responsible for overseeing all financial aspects of the museum, ensuring its long-term financial stability and integrity. Reporting directly to the President/CEO, the Finance & Administration Director will work closely to provide financial guidance, develop budgets, monitor financial performance, and ensure compliance with all regulatory and funding requirements.

About the Organization

The Annapolis Maritime Museum & Park (AMM) is a nonprofit organization dedicated to educating the public on the area’s rich maritime heritage and the ecology of the Chesapeake Bay. Through engaging exhibits, hands-on educational programs, and community events, AMM fosters an appreciation for maritime history and the environment.

Key Responsibilities

  • Financial Management
    • Develop and manage the museum’s annual operating budget of $2.7 million, insuring alignment with organizational goals
    • Oversee day-to-day financial operations, including accounts payable, accounts receivable, payroll, and general ledger maintenance
    • Prepare timely and accurate financial reports for the CEO and Board of Treasurer
    • Manage cash flow and forecasting to ensure the financial health of the museum
    • Oversee Capital Projects budgets
    • Coordinate and lead the annual audit process, liaising with external auditors and the Finance Committee
    • Work closely with the Vice President of Development to ensure accurate reconciliation of gifts and grants, ensure compliance with all financial regulations and reporting requirements, including tax filings and grant reporting
    • Develop and implement financial policies, procedures, and controls to enhance the museum’s financial systems
  • Human Resources
    • Oversee all Human Resources functions, including recruitment, employee relations, performance management, and benefits administration for a team of 20 full-time and parti-time employees
    • Develop and implement HR polices and procedures that promote a positive and inclusive work environment
    • Manage the museum’s payroll system, ensuring accuracy and compliance with federal, state, and local laws
    • Oversee employee benefits program, including health insurance, retirement plans, and other benefits
    • Provide support and guidance to managers and staff on HR-related issues and best practices
    • Ensure compliance with labor laws and regulations, including recordkeeping, reporting and policy adherence.
  • Strategic Planning
    • Partner with the President/CEO and Finance Committee to develop and implement the museum’s strategic financial plan
    • Provide financial analysis and recommendations to support decision-making and long-term planning
    • Identify opportunities for cost savings, revenue enhancement, and operational efficiencies
    • Assist in the development and implementation of fundraising strategies, including grant administration and donor relations
    • Serve as a key member of the museum’s senior leadership team, contributing to organizational strategy and decision-making
    • Collaborate with department heads to ensure alignment of financial and operational goals

Qualifications & Experience

  • Proficient in QuickBooks Online and experience with customer relations management systems
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
  • Minimum of 5 years of progressive experience in financial management
  • Experience in a nonprofit organization, preferably within the arts, cultural, or museum sector
  • Strong understanding of non profit accounting, GAAP, and financial reporting
  • Experience managing HR functions, including recruitment, employee relations, and benefits administration
  • Excellent analytical, organizational, and problem-solving skills
  • Strong communication and interpersonal skills, with the ability to present financial information clearly to non-financial stakeholders
  • Experience working with boards and committees is a plus

Compensation & Benefits

  • The salary range is $65,000-$75,000 commensurate with experience
  • Comprehensive benefits package, including health, dental, vision, short term disability, and life insurance
  • Paid Time Off (PTO)_ 120-160 hours per year depending on years of service
  • Plus 10 paid holidays and 3 floating days
  • 401K retirement plan with employer matching up to 3%
  • Professional development opportunities
  • A dynamic and mission-driven work environment

How to Apply:

The position will remain open until filled. Please submit a resume and cover letter to Mary Ostrye at mostrye@amaritime.org. In the subject line, please put the job title.